PlanCraftAI LogoPlanCraftAI

Privacy Policy

Last updated: March 25, 2026

At PlanCraftAI, operated by Sudo Programmer Inc., your privacy is very important to us. This Privacy Policy explains how we collect, use, and safeguard your information when you use our application and services.

1. Information We Collect

  • Account information (name, email, profile photo).
  • Notification preferences and integration tokens (Google, Slack, Discord, WhatsApp).
  • Usage data (app interactions, analytics events).
  • Text, voice, image, and workspace content you choose to submit for AI-powered features.
  • Audio and call data (processed via Twilio, OpenAI, ElevenLabs, Google STT).
  • Payment information (processed via Stripe, never stored by us).

2. How We Use Your Information

  • Deliver reminders via Email, Push, WhatsApp, Slack, or other integrations.
  • Enable AI-based productivity and call features.
  • Process the text, audio, images, and workspace context you submit for AI-powered planning, summaries, transcription, and suggestions after you give in-app consent.
  • We request microphone (audio) access to enable voice-based features such as AI calls, transcription, and voice interactions.
  • Process subscriptions and payments through Stripe.
  • Maintain account security and prevent misuse.
  • Improve features using anonymized analytics.

3. Permissions Used by the App

  • Microphone (RECORD_AUDIO) – used for voice recording, transcription, AI calls, and other voice interactions you initiate.

4. Data Storage & Security

Data is stored on Firebase and Render with encryption in transit (HTTPS). Sensitive information such as payment details are processed directly by Stripe. Call data, AI inputs, and integrations are secured and can be revoked at any time.

We do not sell or rent your personal data to third parties.

5. Third-Party Services

  • Firebase – authentication, database, analytics
  • Stripe – payments & subscriptions
  • Twilio – calls, SMS, WhatsApp messaging
  • OpenAI – AI transcription, planning, summaries, and insights
  • Google – Calendar, Speech-to-Text
  • Slack & Discord – notifications
  • Mixpanel – usage analytics

6. AI Data Processing Disclosure

What data may be shared

  • Text you type into AI features, such as planning prompts, journal entries, and workspace questions.
  • Voice recordings or transcripts you submit for transcription or AI responses.
  • Images you upload for AI-powered extraction or task generation.
  • Relevant workspace context needed to answer the specific AI request you make.

Where it is sent

  • Secure third-party AI providers, including OpenAI, and related speech providers used by PlanCraftAI.
  • Only the minimum content needed to fulfill the AI request is sent.

Why it is sent

  • To generate plans, summaries, suggestions, transcriptions, and AI-assisted outputs you explicitly request.
  • To return those results to your account or workspace inside PlanCraftAI.

User control

  • In the mobile app, we present an in-app disclosure before sending AI data to third-party AI providers.
  • If you do not allow this processing, AI-powered features remain disabled until you opt in.

7. Google Calendar Data Usage

Description of Data Access

  • PlanCraftAI requests read-only (calendar.readonly) permissions to view upcoming events, event times, and titles.
  • The app never modifies, deletes, or creates events on your Google Calendar.

Purpose of Access

  • Calendar details only appear inside your AI-powered planner dashboard to highlight upcoming meetings and reminders.
  • They enable smarter scheduling suggestions, reminder timing, and summary insights tailored to your day.

Data Handling

  • PlanCraftAI does not store, share, or sell Google Calendar data.
  • Information remains encrypted in transit and is only visible to the authenticated user during their active session.
  • No calendar data is transferred to any third-party systems outside PlanCraftAI infrastructure.

User Control

  • You can revoke Google access at any time from your Google Account security settings.
  • Deleting your PlanCraftAI account immediately revokes and removes stored OAuth tokens that power synchronization.

Compliance Statement

PlanCraftAI adheres to the Google API Services User Data Policy, including the Limited Use requirements.

8. Your Rights

You may request to access, update, or delete your data at any time. For account deletion, visit our Delete Account page or email us at help@sudoprogrammer.com.

9. Contact Us

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